Office Administrator

Job Title: Office Administrator

Job Description

We seek a detail-oriented Office Administrator to manage various administrative tasks. You will enter vendor invoices from suppliers such as Amsco and Andersen, answer office phones, direct calls, and assist customers. You will also enter and charge customer credit cards, generate customer invoices, and scan and save customer documents in their allocated folders. Additional responsibilities include preparing cash requirements to pay invoices, reconciling invoices to vendor statements, generating Amsco Warranty Credit Invoices, assisting with customer collections, and coordinating employment interviews and applications. You will also purchase office supplies, coordinate office functions and services, and enter supplier confirmations while creating job folders.

Hard Skills

Invoice Management

Customer Service

Payment Processing

Document Scanning and Filing

Reconciliation

Collections

Interview Coordination

Office Supply Management

Vendor Coordination

Soft Skills

Detail-Oriented

Organizational Skills

Communication Skills

Multitasking

Team Collaboration

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Benicia, California.

Work Environment

Office Environment. You will be in the office Monday – Friday and have your own desk, sitting in the same area as the operations manager and owners.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000 light industrial and skilled trades workers with 14,000 employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500 experienced recruiters across 250 offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.