Administrative Assistant

Position Title : Administrative Assistant

Location : King of Prussia, PA

Industry : Client Services

A rapidly growing client services organization is looking to bring on an Administrative Assistant to their team to support daily facility operations. Qualified candidates should be highly proficient in MS Office Suite, excellent communication skills & 3 years of experience in administrative functions.

Responsibilities Include :

Greet clients, vendors, recruits, and other visitors in a courteous and professional manner

Provide main office phone coverage through WebEx, routing incoming calls to the appropriate team members

Perform reception duties in an efficient, professional, and courteous manner

Support and coordinate client visits and internal meetings, including scheduling and preparing conference rooms

Support Design Group recognition programs

Manage incoming and outgoing shipments, coordinating with couriers, FedEx/UPS, and U.S. mail services

Order and maintain office supplies and equipment

Manage tradeshow booth supplies and backdrops, and coordinate shipping for events

Support emergency action plan updates and communications

Facilitate the onboarding and offboarding processes for employees

Maintain internal documents, e.g., phone lists, excel spreadsheets

Collect and process expense reports, manage receipts, and ensure compliance with guidelines

Support professionals with internal resume submissions and upload to intranet site

Maintain, update, and review proposals, presentations, and reports for accuracy and completeness

Update and maintain the monthly presentation for reception area TVs across all Northeast Region offices

Support planning, execution and cost tracking of team events and celebrations

Qualifications :

Advanced MS Office Suite (Excel)

3 years experience working on network files, using OneDrive, and sharing files through Teams, OneNote, and MS Planner

3 years experience shipping, tracking, and ordering booth supplies

Benefits :

You’ll work with a rapidly growing organization with advancement opportunities

Opportunities to make this position your own, putting their own spin on recognition, lunch and learns, office outings, etc.

Flexible Compensation

Benefits Available (Medical, Dental and Vision)

Please apply today for IMMEDIATE consideration, as we are looking to set up interviews and make a hiring decision quickly!

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.