Front Desk Coordinator

Front Desk Coordinator

Job Description:

The Front Desk Coordinator serves as the welcoming face of the organization, handling reception and various administrative tasks. Responsibilities include travel coordination, office supply management, executive credit card reconciliation, catering, and maintaining the internal company website. This role also supports administrative process improvements, and company events, and collaborates with Administrative Assistants, Executive Assistants, and Managers to achieve corporate goals.

Provide on-site reception services

Deliver exceptional service with a professional, friendly, and helpful demeanor to all clients, visitors, and staff in person, over the phone, and in written communication.

Assist staff with travel arrangements, including domestic and international bookings, and manage on-site guest arrangements.

Order catering for on-site events and meetings, and assist the Facilities team with setup and cleanup of conference spaces.

Manage corporate mail, front desk deliveries, and faxes, and prepare outgoing mail using a postage meter. Maintain and order supplies for the postage meter.

Organize seating charts and office supply room, and place orders for office supplies.

Reconcile credit card statements for Central Services and assist with executive credit card expense reports.

Perform additional duties as assigned.

Qualifications:

Professional and inviting personality with superior customer service skills.

Excellent verbal and written communication skills.

Ability to handle a wide range of administrative support duties, including highly confidential tasks, with professionalism.

Maintain focus and composure with frequent interruptions.

Creative problem-solving skills, organizational abilities, and effective collaboration with all employees.

Proficiency in MS Office software, including word processing, spreadsheets, and Outlook.

High school diploma or GED

Work Site:

This is a fully on-site position in Wilsonville, Oregon.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.