Residency Program Assistant

Cahaba Medical Care Foundation

Position: Residency Program Assistant

Reports to: Graduate Medical Education Manager

Duties and Responsibilities:

– Performing administrative duties for GME Manager, Residency Program Coordinator(s) and Faculty members

– Screening calls and emails sent from reception

– Managing multiple didactics, meeting, and trip calendars for GME Manager, Residency Program Coordinator(s), and Faculty members

– Making travel, meeting and event arrangements for residency program

– Creating spreadsheets and presentations as directed by the GME Manager, Residency Program Coordinator(s) and Faculty members

– Organizing, maintaining, and filing digital files and records

– Preparing and editing correspondence, reports, and presentations

– Providing quality customer service

– Assist with other overflow work as directed by the GME Manager or Residency Program Coordinator

– Assisting with various similar tasks for other members of the residency team as directed by the GME Manager

– Assisting with resident credentialing

– Occasionally traveling to other sites to assist with meetings / projects (including overnight stays for out of town events)

Required Skills:

– Excellent organizational, interpersonal and communication skills

– Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe, Zoom)

– Project coordination experience

– Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.

– Ability to work well with various levels of internal management and staff as well as outside vendors and clients

– High level of flexibility and willingness to help with the daily tasks

– Prompt, reliable attendance at the office

Required Qualifications:

– Associate Degree in administrative assistant/business administration/management field, or equivalent experience (at least 2 years in a clerical/administrative position)