Administrative Assistant I

Summary of Job Duties and Responsibilities:

General office duties. Maintaining departmental records and files while determining priorities of work to be done.

Duties specific to department may include:

Hire, train, and manage Student Box Office work study and production house managers for each theatre production, office student workers for two locations, and individual House Managers for each production.

Maintain Box Office start up cash, deposits, credit card and tax reconciliations for theatre productions.

Supervise development, printing, assembly, and distribution of production posters and programs.

Assisting with printing and advertising calendars for Cinema International and theatre productions.

Assist with ticketing website.

Purchase scripts and secure Royalties for productions.

Work with Student Stage Managers on productions for access to rooms, develop programs, and maintains record of student production assignments.

Assist with purchasing of movies and flyers/posters/Curris Center rentals for Cinema International.

Assist with organization of Global Language showcase and Kite Festival.

Assist with planning and organizing Teachers’ Workshops.

Process and keep track of the work study hours and budgets for all work student in the shops and main office.

Maintains record of student production assignments required for THD 106/112 and program requirements for Theatre Major and Minor graduation requirements.

Other duties as assigned.

Minimum Education Requirements:

Two years of college credit.

Minimum Experience and Skill Requirements:

Two years of administrative experience in a university, business or government office. Additional college education and related experience may be exchanged year-for-year to meet qualifications.

Alertness, memory for verbal or written directions and details, and ability to plan and make decisions.

Excellent communication and interpersonal skills, supervisory, multi-tasking, and organizational skills required.

Must have pleasant, proactive personality and ability to handle demanding situations.

Must be able to quickly adapt to address changing circumstances and personalities.

Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.

Hourly Rate: $14.18 (Additional pay dependent upon qualifications)

Work Hours:

Normal working hours.

Work Location: Murray, KY