Property Manager

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Managers are leaders of implementation, organizational culture, and
strategic planning at NEKCA. Managers oversee the operations, grant
management, and supervision of staff to provide high-quality,
human-centered support to program staff. Managers are self-reflective
leaders who can problem solve and make decisions, build trusting
relationships, manage change, and set vision. The Facilities Manager is
responsible for the maintenance, care, and appearance of all NEKCA
properties, owned and leased. The Facilities Manager will be responsible
for managing the inventory of fixed assets including real estate,
vehicles, and equipment, in addition to maintenance supervision for
contracted services, upgrades/renovations, and annual inspections. Will
prioritize requests by safety, environmental impact to staff and guests,
property damage control, and best utilization of time.

ESSENTIAL FUNCTIONS:

– Responsible for developing a long-term plan for the scheduling of
maintenance and repairs of all NEKCA facilities
– Responsible for the supervision and prioritization of work
assignments for the Facility Manager
– Coordinate with Facility Manager to develop a prioritization
schedule for repairs and maintenance
– Oversight and coordination of contractors for major facility
renovation or construction
– Negotiates and manages all building leases
– Coordinate with Facility Manager to develop and maintain security
and safety (fire drill) policies with the assistance of a Safety
Committee
– Assist Procurement Specialist/Contract Manager in preparation of
procurement documentation required for solicitation of competitive
proposals for required services (waste collection & disposal,
landscaping & maintenance, snow plowing/removal, and fuel)
– Assist Procurement Specialist/Contract Manager in preparation of
procurement documentation required for major facility improvements
or renovation
– Assist Procurement Specialist/Contract Manager in negotiation and
administration of r all vendor contracts
– Work with Program Directors in preparation of annual budgets for all
facilities, fixed assets, vehicles, and equipment
– Investigate and recommend a Computerized Maintenance Management
System to streamline, document, and monitor the maintenance of all
facilities, fixed assets, vehicles, and equipment
– Comply with NEKCAs procurement policies and procedures
– Fleet & Fixed Asset Management:
– Coordinate with the Facility Manager to develop and maintain a
schedule for fleet and fixed asset replacement
– Coordinate with the Facility Manager, the purchase of vehicles,
fixed assets, and equipment in compliance with NEKCAs procurement
policy

SUPERVISOR RESPONSIBILITIES:

– Lead a work culture that fosters NEKCAs Core Values and NEKCAs
commitment to diversity, equity, and inclusion in your work
environment.
– Develop a clear vision for the teams work and align it with
NEKCAs mission and strategic goals.
– Recruits, interviews, hires, and trains new staff.
– Ensure timely and accurate time entries for all staff
– Ensure timely and accurate submission of invoices, employee
reimbursements, staffing changes, and credit card receipt submission
– Review and approve transactions in a timely manner
– Directly provides support and supervision of staff and programmatic
guidelines, policies, and procedures.
– Conducts annual written evaluations of all staff that assess
performance.
– Handles discipline and termination of employees in accordance with
NEKCA policy.
– Facilitates professional development, training, and certification
activities to ensure best practices.
– Initiates appropriate action plans o ensure staff work in a safe
working environment.
– Actively listen to employees and stakeholders to address their
concerns and input while leading staff to self-reflect and develop
professional goals.
– Provide constructive feedback and coaching to help employees grow
and succeed.
– Lead teams through periods of change and uncertainty.
– Ability to make decisions and solve problems.
– Manage budgets and resources efficiently while ensuring financial
sustainability.
– Collaborate and integrate across programs and departments.
– Build and maintain relationships with community partners,
stakeholders, and funders.
– Understanding grant requirements and maintaining accurate files and
records accordingly.
– Ensure that NEKCA adheres to all applicable laws, regulations, and
ethical standards.
– Utilize reflective practices in support of staff as they work with
participants.

DUTIES AND RESPONSIBILITIES:

Develop and maintain a comprehensive individua