Executive Assistant to President/CEO

Description

We believe that our member-owners are best served by a credit union that is well-run: financially strong, attentive to detail, and committed to providing exceptional experiences. As Executive Assistant to the CEO/President, you’ll utilize your administrative expertise and service skills to provide high-level support, including: scheduling and coordinating meetings and events; preparing and disseminating communication; preparing and organizing data; other administrative duties. You’ll get to work with employees and teams across the organization, in a fast-paced, collaborative environment where care and confidentiality are critical. If you take pride in your organizational ability and attention to detail, are driven to exceed expectations, and want to love coming to work every day – we’d love to hear from you!

As an Executive Assistant to the CEO/President, you’ll:

Efficiently organize and prepare for board meetings, including scheduling, logistics, and the preparation of materials. Take comprehensive notes during meetings, ensuring accurate capture of decisions and action items, and follow up on action items as necessary

Act as the CEO’s first point of contact with people from both inside and outside the organization

Manage communication on behalf of the CEO, including drafting emails, preparing reports, and other forms of correspondence that facilitate effective communication and relationship building

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements ensuring the CEO is prepared for all meetings to optimize time

Compose and produce routine correspondence, memos, meeting minutes, etc. as requested

Organize and route incoming mail, reports, and correspondence efficiently

Prioritize inquiries and requests while troubleshooting conflicts with little guidance, ensuring the CEO’s schedule is followed and respected.

Organize, reconcile, and submit invoices and expense reports

Coordinate meetings and events, including company special events (employee meetings, retirement and other celebrations, community events, etc.)

Produce and compile various reports, both routine and ad-hoc

Provide additional administrative support as needed, including but not limited to, preparing and editing communications, presentations, and other documents

Perform other duties as assigned

A successful candidate will have a combination of:

Associate’s degree in Administrative Services or a related program; 5 years related experience; or an equivalent combination of education and experience

Maintain the highest level of confidentiality and exercise discretion

Strong interpersonal skills and the ability to build relationships with member-owners, including staff, board members, and external partners

Strong organizational skills, exceptional attention to detail and sensitivity to deadlines; as well as experience with the Microsoft Office Suite are critical in this role. Must be at an intermediate level with MS Excel

Note: Occasional evening and/or weekend hours may be required.