Business Operations Manager

Business Operations Manager

Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S05745P

Position Title Business Operations Manager

UTSystem Title Business Operations Manager

Department Social Work

Location Arlington

Job Family Administrative Support

Position Status Full-time

Work Hours Standard

Work Schedule

Monday through Friday; 8:00am – 5:00pm

Some overtime during peak periods.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience up to $75,000.

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

The Business Operations Manager partners with the Dean and College Business Officer (CBO). Works closely with the School of Social Work (SSW) units to support financial planning and resource allocation. Provide leadership to the Budget, Planning, and Analysis (BPA) team related to areas of fiscal management and assist with the planning, organizing, coordination, and oversight of daily business operations. Oversees all eforms and transactional submissions for accuracy and university procedures. Provides administrative guidance and daily oversight and tracking to all SSW administrative staff

Essential Duties and Responsibilities

Central Business Office Accounting & College Administration: ·

Oversee the reconciliation of the monthly Statement of Accounts.

Review School of Social Work (SSW) expenditures, budget transfers, interdepartmental transfers, and accounting corrections.

Manage, train, and supervise the SSW financial team and student employees.

Provides support to the College Business Officer (CBO).

Design and manage an effective and efficient system of internal controls and procedures to produce reliable and accurate financial information that complies with University regulations, policies, and procedures.

Monitors workflow, and reviews and evaluates financial and accounting procedures.

PhD program funding and budgeting; Manage GTA/GRA budget.

Approve scholarship disbursement forms that route through the Dean’s Office for approval.

Manage SSW endowment and gift funds.

Approve monthly Pro-Card transactions.

Interact with all levels of University and SSW faculty and staff. Works closely with administrative staff to manage college resources efficiently and effectively.

Budgeting :

Directing the annual budget process for the SSW, including supporting unit budget contacts by verifying salary spreadsheets, and providing other guidance as needed.

Works closely with the CBO, BPA staff, and the Budget Office to ensure that deadlines are met.

Works closely with the CBO, BPA team, and the Budget Office to coordinate budget transfer requests for Startup funds, Strategic Initiatives, and other special projects.

Business Operations :

Partner and collaborate with the SSW leadership and administrative staff to ensure business operations and policies are followed and regular review of monthly account reconciliations, ProCard approvals, and reconciliations are completed in a timely manner.

Review SSW expenditures, budget transfers, interdepartmental transfers, and accounting corrections.

Design and manage an effective and efficient system of internal controls and procedures to produce reliable and accurate financial information that complies with university regulations, policies, and procedures.

Approval Responsibility :

On behalf of the Dean, approve all SSW financial transactions submitted in UTShare as directed.

Ensure that all UTA and SSW accounting and budgeting policies and procedures are followed in approving transactions.

Financial Reporting:

Prepare special financial reports as requested for the Dean, CBO, SSW leadership, faculty, staff, and University administrators. Other duties as assigned.

Minimum Qualifications

Bachelor’s degree in accounting, business, finance, or related field.

Three (3) years experience managing budgets and fiscal affairs, and administrative operations of a large unit. An equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Five (5) years of budget management and presentation in a college or university environment.

Master’s degree in business, finance, or related field.

Knowledge, Skills and Abilities

Solid leadership skills, management and interpersonal skills.

Solid organizational and communication skills.

Skilled in the use of all components of Microsoft Office and PeopleSoft.

Must be detail-oriented and able to work under stressful situations in order to meet deadlines.

Advanced knowledge of PeopleSoft for an institution of higher education or non-profit.

Excellent computer experience with spreadsheet and database proficiency (MS Office etc.).

Excellent interpersonal, organizational, and writing skills.

Ability to work independently, be detail-oriented, and able to work under stressful situations.

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies 1

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted 3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk ().

1. What is the highest level of education attained?

2. GED

3. High School Diploma

4. Associates Degree

5. Bachelors Degree

6. Masters Degree

7. PhD or equivalent

8. How many years of experience do you have working in an academic environment?

9. None/less than 2 years

10. 2 to 3 years

11. 4 to 5 years

12. 6 years or more

13. How many years of budgeting and finance experience do you have?

14. 2-3 years

15. 4-5 years

16. 6 or more years

17. None

Documents Needed To Apply

Required Documents

1. Resume or CV

2. Cover/Interest Letter

Optional Documents