Executive Assistant

Job Title: Executive AssistantJob Description

Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public. Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others. Handles confidential information and communications. Full comprehension of companys operation and procedures. May also be responsible for training and supervising lower-level clerical staff. Uses discretion and judgement and knowledge of organization to facilitate the executives activities.

Hard Skills

Calendar Management

Expense Management

Travel Coordination

Purchase Orders

Math Skills

Oracle (preferred)

Outlook

Concur

Google Suite

Zoom

Soft Skills

High level of confidentiality

Discretion and judgement

Independent problem-solving

Full comprehension of companys operation and procedures

Job Type

This is a contract position with a duration of 6 Month(s).

Work Site

This is a hybrid position requiring some days on-site in San Diego, California and some days remote.

Work Environment

Hybrid: 2 days onsite/3 remote currently. Onsite in San Diego. Hybrid work schedule – TUE/THU are typical anchor days one other day each week other day(s) as needed.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.