Executive Administrator I

Executive Administrator I

In this Executive Administrator role, you will be responsible for providing administrative support to multiple Executive Leadership Personnel. Responsible for handling Calendars, high level contacts of a sensitive nature ,collecting and preparing information for use in discussions/meetings of executive staff and outside individuals.

This role is Hybrid role: 3 days on office, 2 days remote.

Job Description:

Calendar management: Scheduling meetings and appointments, and ensuring the executive is set up for success.

Handling correspondence and phone calls: Managing the executives communication

Preparing reports, presentations, and data: Organizing documents and reports

Organizing travel arrangements: Making travel arrangements for the executive

Maintaining filing systems and record keeping: Keeping up with paperwork, such as receipts, travel expenses, and timecards

Assisting in project management: Coordinating with teams and following up on project statuses

Managing and recording supply needs: Sourcing office supplies and handling the filing system

Some other skills that are important for an executive assistant include:

Discretion and confidentiality: Handling sensitive information and confidential matters

Excellent verbal and written communications skills: Writing letters, minutes of meetings, and memos.

Time management: Helping the executive meet deadlines and complete tasks.

Microsoft Office; proficient in its core applications: Word, Excel, PowerPoint, and Outlook.

Advanced features such as macros, formulas, charts, graphics, and templates to automate tasks, analyze data, and create impressive visuals.

Job Requirements:

3 plus years in Executive Assistant experience.

Strong verbal and written communication skills

Strong organizational skills and ability to multitask .

3 plus years in Calendar management, Travel Coordination and Customer Relationship Management skills

Proficient in core applications: Word, Excel, PowerPoint, and Outlook.

Strong knowledge of Excel, Power Point, Teams, Google Calendar, etc.

Laws in some locations require disclosure of compensation and/or benefits-related information. For this position, actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. In addition to base pay, this position, based on business need, may be eligible for a bonus or incentive. In addition, Conduent provides a variety of benefits to employees including health insurance coverage, voluntary dental and vision programs, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO) or vacation and/or sick time. The estimated hourly range for this role is $24-38 hr.

Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law.

People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by clicking on the following link, completing the accommodation request form, and submitting the request by using the “Submit” button at the bottom of the form. For those using Google Chrome or Mozilla Firefox please download the form first: click here to access or download the form (https://downloads.conduent.com/content/usa/en/file/conduent-applicant-adaaa-referral-form.pdf) . You may also click here to access Conduents ADAAA Accommodation Policy (http://downloads.conduent.com/content/usa/en/document/cdtadaaaaccommodationpol.pdf) .

At Conduent we value the health and safety of our associates, their families, and our community. For US applicants while we DO NOT require vaccination for most of our jobs, we DO require that you provide us with your vaccination status, where legally permissible. Providing this information is a requirement of your employment at Conduent.