Administrative Coordinator

Job Title: Administrative Coordinator

Job Description

We are seeking an Administrative Assistant to join our team. The successful candidate will research missing or incorrect title paperwork, answer calls from insurance partners, respond to voicemails, and review legal documents while maintaining confidentiality. Responsibilities include completing applications to transfer title ownership, entering information into our operating system, staying current with title/salvage laws in multiple states, reviewing titles for signatures, obtaining signatures from sellers and buyers, performing data entry, and handling heavy emailing. The role requires meeting deadlines and navigating through SOA, POA, and liens on vehicles. Immediate reporting of policy violations to a supervisor or manager is mandatory.

Hard Skills

Research

Legal document review

Data entry

Title processing

Computer proficiency (MS Suite – entry level)

Soft Skills

High attention to detail

Strong communication skills (oral & written)

Ability to meet deadlines

Job Type

This is a Contract-to-Potential hire with a duration of 60 days, with potential for conversion

Work Site

This is a fully on-site position in Westchester, Illinois.

Work Environment

Our office occupies 3 floors with a new office environment. You will have your own cubicle area to work in, and all equipment is provided. The workspace is business casual, and there is a Starbucks on the main floor. Working hours are Monday through Friday, 8am to 5pm, with overtime details to be determined.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.