Administrative Assistant

Since 1955, Nicholson Construction Company has been setting the industry standard for performance and technical innovation in geotechnical construction. We have built our reputation by performing the highest quality work and providing the most innovative solutions on the widest range of demanding and high profile projects. Nicholson is part of a global network of unparalleled geotechnical resources and expertise, specializing in deep foundations, earth retention, ground treatment and ground improvement.

Summary:

Performs various clerical tasks related to the daily operation of assigned region or department.

Essential Functions:

Provides support to department and manager. Duties include receptionist, clerical and project based work.

Supports field employees in daily interactions.

Set up and coordinate meetings and conferences.

Handles travel arrangements (flight/hotel/rental cars) for all district members going to out of state jobs.

Maintains extensive filing system to ensure back up of all invoices and correspondence in accounting system.

Provide coding, delivery tickets, create/manage purchase orders.

Process expenses for staff.

Supports engineers staff during the bidding process, as well as throughout the entire project as needed.

Prepares shipments for UPS and Fed Ex packages.

Assisting in new employee set up .

Order business cards for new and existing employees.

Research, price, and purchase supplies for projects.

Maintain and order all supplies for regional office.

Enter contracted projects in NCC history database.

Process and track lien paperwork for projects ongoing projects.

Work with other regions/admins when required

Education & Training:

High School Diploma or GED required; Associate’s degree preferred

First Aid/CPR

Experience:

Minimum 3-5 years of experience in an administrative support role

Construction or manufacturing industry experience preferred.

Knowledge and Abilities:

Basic PC skills, knowledge in MS office, Word, and Excel programs required.

Ability to learn and utilize new software.

Telephone protocol.

Physical Requirements:

Lift, carry, pull and push at least 40 pounds.

Open filing cabinets and bend or stand as necessary.

Operate in a professional office environment.

Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Mental Requirements:

Converse effectively using both verbal and written communication.

Concentrate on tasks.

Demonstrate ability to manage stress and emotions as related to the workplace.

Attention to detail.

Identify and resolve conflict.

Assess safety and risk.

Benefits:

Medical

Dental

Vision

Short Term Disability

Long Term Disability

Accidental Death and Dismemberment

Life Insurance

401(k) matching

Safe Harbor Retirement Plan

Employee Assistance Program

Paid Vacation

Personal days

Sick days

Please be advised that all interested candidates are REQUIRED to attach a copy of your resume in order to be considered.