Administrative Assistant

Job Description

Greets visitors / Answers phone calls

Administrator for time tracking system ( SmartBarrel, etc)

Coordinate with Staffing Agencies for timecard approvals, recruitment and on-boarding

Manage administrative access to project software tools (Procore, Facility Grid, etc)

Maintains various project and company trackers (Project Log, Procurement, Staff List, etc)

Office / Site Trailer appearance maintenance

Handles and prepares outgoing and incoming mail

Ships and receives packages

Processes correspondence, letters, forms, reports and various documents

Assists in project-specific employee on-boarding

Maintains various filing systems

Maintains office service log

Maintains office supplies

Issues and returns equipment for new hires/terminated employees (iPads, access cards, cell phones, laptops, etc.)

Ensures latest posters are displayed

Assists with Tool Tracking (PICs keys, gas monitors, etc.)

Assists with Tool Calibration

Organizes travel arrangements (hotels, flights)

Assists with expense reports

Issues drug screens for required random testing

Orders project-specific clothing

Issues purchase orders for material and subcontract labor

Keeps customers and vendors informed of changes and status updates

Organizes warehouse and tracking material received

Helps resolve billing issues

Prints and binds necessary files

Assists with office maintenance and fleet/truck issues

Helps IT resolve issues with any/all technology tickets

Creates Service Reports in Excel

Runs labor reports from HH2

Tracks Purchase Orders

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

To learn more about how we collect, keep, and process your private information, please review Insight Globals Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

2 years of Admin Experience

High School Diploma null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.