Inbound Freight Coordinator

At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description:

Job Title: Incoming Freight Coordinator

Department: Chariton Inbound Freight

FLSA: Non-Exempt

General Function:

Contacts outside carriers and negotiates pick-up and delivery of products to the Hy-Vee’s Distribution Centers. Processes Invoices. Works with procurement to efficiently bring product.

Core Competencies

Partnerships

Growth mindset

Results oriented

Customer focused

Professionalism

Reporting Relations:

Accountable and Reports to: Director of Inbound Freight and Inbound Freight Assistant Department Manager

Positions that Report to you: None

Primary Duties and Responsibilities:

Receives purchase orders from purchasing and utilizes that information to find carriers to pick up freight. Invoices negotiations of freight rates and pickup and delivery times.

Returns phone calls/emails and maintains communication with trucking companies, vendors and Hy-Vee purchasing keeping everyone informed.

Coordinates shipper information with carrier and/or dispatch.

Assists in calling for truck capacity for all areas in which Hy-Vee is picking up freight.

Invoice reconciliation.

Investigate and process detention requests.

Required to rotate the department after-hours phone.

Reports to work when scheduled and on time.

Secondary Duties and Responsibilities:

Track and update vendor allowances.

Monitors freight exception reports.

Coverage for other desks in the department during holidays and vacations.

Performs other job-related duties and special projects as required.

Knowledge, Skills, Abilities, and Worker Characteristics:

Must have the ability to solve practical problems; variety of variables with limited standardization; logical thinking to solve problems; interpret instructions.

Must have the ability to do arithmetic calculations involving fractions, decimals, and percentages.

Must have the ability to file, post, and mail materials; copy data from one record to another; interview to obtain basic information; make appointments; and guide people and provide basic direction.

Education and Experience:

High School or equivalent experience.

One to three years of similar or related work experience.

Supervisory Responsibilities (Direct Reports):

None

Physical Requirements:

Must be physically able to perform sedentary work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary works involves sitting most of the time.

Visual requirements include vision from 20 inches or less to 10 feet or more with or without correction.

Must be able to perform the following physical activities: Fingering, talking, hearing and repetitive motions.

Working Conditions:

The duties of this position are performed in an office setting. There is frequent pressure to meet deadlines and handle multiple tasks in a day.

Are you ready to smile, apply today.