Project Coordinator

Job Title: Project CoordinatorJob Description

• Calendar management • Taking meeting minutes – Note taking skills (meeting minutes is an essential part of job), utilizing Word or Excel (pivot tables, ability to create graphs, understanding the data they are inputting) • Event planning – Organizing staff engagement events, meeting events (including arranging lunch for the group and mapping out seating arrangements) • Facilitation, planning, and close-out of large workshops and conferences • Manage budgets for projects and events, including expense and invoice management for team expenses, office expenses, and other ad hoc reimbursements • Proficient use of PowerPoint – Provide feedback on presentations and collaborate with directors to help create presentations, utilizing PowerPoint to create visuals/displays and Word Art while following standard formatting guidelines • Support directors on quarterly business reviews, ensuring action items are completed, assist with planning workshops from start to finish, quarterly business reviews with vendors and partners, appreciation weeks, professional development, onboarding, policies, and governance

Hard Skills

Calendar management

Meeting minute taking

Event planning

Budget management

Expense and invoice management

Proficient in PowerPoint

Word and Excel proficiency (pivot tables, graph creation)

Soft Skills

Attention to detail

Organizational skills

Strong communication

Collaboration

Time management

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Stanford, California.

Work Environment

Onsite at Menlo Newark Start 7am – 7:15am and finish at 3:30-4pm. Varies Monday – Friday, weekends only in emergency situations

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.